Early access — now onboarding

Run your entire property
operation in one connected system.

Leasing, maintenance, accounting, and reporting —
finally working together.

Leasing Operations Accounting Reporting · One system. No disconnects.

Built for weekly and
conventional — in one platform.

Most property software ignores weekly and short-term operations entirely. VitaUnits handles both, with a dedicated workflow built around how weekly properties actually run.

  • Fast guest onboarding ID verification, agreements, and payment in minutes
  • Built-in document signing Weekly agreements signed inside the platform — no third-party tool required
  • Automated weekly charges Rent, late fees, and recurring charges post automatically
  • Front-desk payment collection Cash, check, card — all recorded with receipt and ledger entry
  • Full guest lifecycle From check-in to extension, payment due, and check-out
Weekly Operations Dashboard
GuestUnitStatusBalance
Martin R.101Payment Due$320
Elena V.204Current$0
James T.108Late$680
Priya S.305Current$0
How your operations actually flow.

End-to-end workflows, not disconnected modules. Every step connects to the next.

A
Leasing → Move-In

Your entire leasing pipeline in one place — from first contact to signed lease and move-in day.

Lead Application Screening Lease Move-In
Leasing Pipeline View
B
Work Order → Invoice

Maintenance flows directly into vendor billing. No manual handoffs between maintenance and accounting.

Work Order Vendor Invoice Approval Payment
Invoice Approval Queue
C
Financial Workflow

A complete financial cycle — from purchase orders to month-end close — with full GL visibility at every step.

PO Invoice GL Budget Month-End
GL + Budget View
Everything you need. Nothing you don't.
CRM + Leasing
Guest cards, leads, tours, applications, and pipeline management.
Residents
Profiles, lease lifecycle, renewals, move-ins, and move-outs.
Maintenance
Work orders, vendor dispatch, inspections, and make-ready tracking.
Vendors
Vendor records, 1099 support, POs, invoices, and approval workflows.
Accounting
GL, AP, ledgers, rent roll, delinquency, and month-end close.
Budget + Reports
Budget builder, budget vs actual, and portfolio-wide reporting.
Weekly Operations
Full weekly and short-term management — dedicated workflow, not a workaround.
Document Signing
Leases and agreements signed inside the platform. No external dependency.

Accounting you can rely on.

Full financial visibility from the unit level up to your entire portfolio. Built for property management accounting — not adapted from generic software.

GL Tracking
Every transaction posts to the general ledger. No reconciliation gaps.
Invoice Approvals
Multi-level AP approval workflows with amount thresholds and role controls.
Budget vs Actual
Compare actuals against your budget by property, category, and period.
Rent Roll
Live rent roll with charges, payments, balances, and lease status.
Delinquency Tracking
Who owes what, by how much, and for how long — always current.
Month-End Close
Period locking, reconciliation workflows, and close checklists.
Live Intelligence

Your entire portfolio
at a glance.

The Intelligence Dashboard pulls real-time data across every property — occupancy, delinquency, collections, and leasing activity — in one view.

71.8%
Avg. Occupancy
119%
Collection Rate
10
Properties Live
Period comparison: Today · Week · Month · YTD · Custom
Filter by property, portfolio, or PM company
Print or export to PDF — one click
$1.19M
Collections last month
19 pending
Invoices in queue
Intelligence Dashboard · This Month · Sunrise Extended Stay
Today
This Week
This Month
Last Month
YTD
Occupancy
20.6%
▼ 29.9% vs last period
Delinquency
$500K
9 residents · 201.6%
Rent Roll
$292K
418 units platform-wide
Collection Rate
119.1%
▲ 1,400% vs last period
Occupancy Trend — 6-Month Trailing
Leasing Activity
New Leads
15
Applications
3
Signed
0
Accounting → Invoices
All Invoices
Intake Queue 4
Needs Coding 11
Pending Approval 1
Ready for Payment 5
19
Total
1
Pending Approval
5
Approved Unpaid
10
Overdue
Vendor
Property
Amount
Status
ClearView Window
Parkview Heights
INV-2026-0013
$185.00
Overdue
ProFix Plumbing
Riverside Lofts
INV-2026-0011
$1,180.00
Pending Approval
Happiest Valley Farms
Parkview Heights
INV #1234
$1,500.00
Approved
Bright Lanscape LLC
Parkside Commons
INV #1235
$1,000.00
Scheduled
📊 FY 2027 · Budget Builder
Multi-version · GL-mapped · Draft → Approved
Annual Budget 2027 · FY 2027 — Lakeview Flats
Last updated: Apr 25, 2026
V1 · Original Draft
📋 Assumptions
Income / Revenue
Payroll
Contracts / Vendors
G&A
Repairs & Maint.
📊 Final Preview
🏠 Part A — Occupancy & Lease Activity FY 2027
Starting Occupied (Jan 1) 1 of 3 total units
33.3%
METRIC
Jan
Feb
Mar
Annual
Total Units
3
3
3
Constant
Occupied Units — Start
1
1
0
Lease Expirations
1
1 total
Planned Move-Outs
1
1
Occupancy %
33.3%
33.3%
0.0%
Avg: 5.6%

Budget-to-actual.
Property by property.

Build your annual operating budget directly in VitaUnits. Track actuals against budget by category, property, and period — with no spreadsheets, no exports, no manual reconciliation.

📋
Multi-version budget builder
Create and compare multiple versions (Draft, Approved, Revised) per property per fiscal year.
📈
Assumption-driven calculations
Set occupancy assumptions, retention rates, and lease activity — rows calculate automatically across 12 months.
💰
Category tabs: GL-mapped
Income, Payroll, Contracts, G&A, Repairs, Utilities, CapEx — each tab maps directly to your GL accounts.
Live intelligence dashboard
Compare budget vs actual in real time. Occupancy trends, collection rates, and delinquency — all in one view.
Accounting

Accounting you
can rely on.

Full financial visibility from the unit level up to your entire portfolio. Built for property management accounting — not adapted from generic software.

GL Tracking
Every transaction posts to the general ledger. No reconciliation gaps.
Invoice Approvals
Multi-level AP approval workflows with amount thresholds and role controls.
Budget vs Actual
Compare actuals against your budget by property, category, and period.
Rent Roll
Live rent roll with charges, payments, balances, and lease status.
Delinquency Tracking
Who owes what, by how much, and for how long — always current.
Month-End Close
Period locking, reconciliation workflows, and close checklists.
Accounting → Invoices · Tuesday, May 5, 2026
📧 Email Intake
⬆ Upload Invoice
+ New Invoice
Invoice Intake 4
Invoices
Purchase Orders
Approvals 7
Check Printing
All Invoices · Intake Queue 6 · Needs Coding 11 · Pending Approval 1 · Ready for Payment 5 · Exceptions 2
All Properties ↕
All Statuses ↕
All Vendors ↕
Filter
💳
1 invoice scheduled for payment — $895.00 total. These invoices are queued. Go to Check Printing to issue checks or run an ACH export.
🖨 Go to Check Printing →
Source
Invoice #
Property
Vendor
Invoice Date
Due Date
Amount
Status
Approval
Payment
Actions
1235
Parkside Commons
Bright Lanscape LLC
Apr 5, 2025
May 5, 2026
$1,000.00
Draft
Pending
Unpaid
ViewEdit
Manual
1234
Parkview Heights
Happiest Valley Farms
Nov 30, 2022
Apr 20, 2026 ▲
$1,500.00
Approved
Approved
Unpaid
Schedule
Manual
INV-2026-0013
Parkview Heights
ClearView Window & Cleaning
Apr 19, 2026
May 3, 2026 ▲
$185.00
Draft
Pending
Unpaid
ViewEdit
Manual
INV-2026-0011
Riverside Lofts
ProFix Plumbing & HVAC
Apr 17, 2026
May 1, 2026 ▲
$1,180.00
Pending Approval
Pending
Unpaid
✓ Approve
Manual
INV-2026-0006
Parkside Commons
ProFix Plumbing & HVAC
Apr 17, 2026
May 1, 2026
$895.00
Scheduled
Approved
Scheduled
🖨 Process
Manual
INV-2026-0016
Summit Ridge
ClearView Window & Cleaning
Apr 18, 2026
May 2, 2026
$245.00
Approved
Approved
Paid
View
Document Signing — In-Platform
Signature
✓ Signed

Built-in document signing.

Leases, weekly agreements, and property documents — all signed inside the platform. No third-party signing app to manage, pay for, or integrate with.

  • Lease signing — sent and completed inside VitaUnits
  • Weekly agreements with e-signature included
  • Documents stored, tracked, and accessible per resident
  • Full signing history and audit trail
Built different. On purpose.

Property management software built by people who've operated properties — not by engineers guessing what operators need.

Real workflows

Every module follows how property management actually works — not a generic business software template.

Connected, not patched together

Leasing, maintenance, accounting, and reporting share a single data layer. No syncing, no duplication, no gaps.

Weekly + conventional support

The only platform purpose-built for both weekly/short-term and conventional multifamily operations.

No unnecessary complexity

Only the tools your team actually uses. No bloated modules, no feature overload, no training cliff.

See how your portfolio runs
in one system.

Schedule a walkthrough with our team. No commitment, no pressure.

Request a Demo

Tell us about your portfolio and we'll show you how VitaUnits fits your operations.